General Manager

COPE-Nano is a European funded project to establish a Centre of Excellence (CoE) that will leverage on the internationally acknowledged track record and innovation activities of the Nanotechnology Lab LTFN/AUTh. The new Centre of Excellence will be a unique, independent, autonomous and self-sustained National and European CoE for Organic & Printed Electronics and Nanotechnologies (COPE-Nano) in Thessaloniki.

The CoA is looking for a highly experienced and well-educated manager in order to lead and organize a team, managing the daily operation, administration and to support the Director in all the COPE-Nano activities.

Responsibilities

• Overseeing day-by-day COPE-Nano Implementation of all the activities for the establishment and operation of the CoE
• Organizing CoE Administration Depts and recruit qualified administrative personnel
• Plans, organizes and executes business strategies to attain the goals of the CoE
• Delegate responsibilities and supervise the work of executives providing guidance and motivation to drive maximum performance
• Ensure CoE policies and legal guidelines are communicated all the way from the top down and that they are always followed
• Maintain project timelines to ensure tasks are accomplished effectively
• Develop, implement, and maintain budgetary and resource allocation plans
• Ensuring the company’s financial performance, overall success and liability
• Reviewing deliverables, periodic reports and adjusting operations to better meet COPE-Nano goals
• Represents COPE-Nano at various meetings and activities as required

Qualifications

• Higher Education Degree in Finance and/or Business or Business Engineering
• Master’s degree in Business Administration
• PhD will be considered positive
• Excellent communication, collaboration, and delegation skills
• Proven experience as General Director at least 5 years and/or other senior management positions in Large Companies or/and Organizations
• Proven experience in implementation and management of European and National Research, Innovation and Industrial projects
• Strong understanding of corporate finance and measures of performance
• Familiarity with corporate law, finance and management best practices
• Working knowledge of human-resources processes
• Knowledge of budgeting, financial management, and business operations
• Excellent knowledge in English
• Proficient in using Microsoft Office and other business software

Documents and References

• All experience proof documents, degrees and certifications
• 3 recent references from previous jobs are mandatory

Applications and Documents must be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it..

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Executive Secretary

COPE-Nano is an ambitious project that will leverage on the internationally acknowledged track record and innovation activities of the Nanotechnology Lab LTFN/AUTh to establish a new, autonomous, and self-sustained Centre of Excellence (CoE) for Organic, Printed Electronics & Nanotechnologies (COPE-Nano).

We are looking for a proactive and detail-oriented individual capable of handling multiple tasks with professionalism and efficiency to support the Director.

Responsibilities

• Schedule meetings, appointments, take care of executive calendars, and organize travel plans for the Director dynamic schedule.
• Arrange workplace functions, and other events.
• Keep the Director time well-allocated to strategic goals by serving as a point of contact.
• Handle sensitive information with the utmost confidentiality and discreet.
• Draft and revise Director messages, presentations, and documents.
• Manage daily office operations and make sure the workspace is tidy and productive.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Responsibilities

• Educational Background: A secretary degree or similar studies are required. Additional qualifications will be positively considered.
• Competent with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and “back-office” software (e.g. ERP).
• Communication Skills: Strong proficiency in both spoken and written English. The perfect applicant will be proactive, thorough and able to manage several responsibilities with professionalism and effectiveness.
• Attention to Detail: Exhibited skills in precision and meticulousness.
• Professional Experience: At least 5 years of experience managing an office with prior expertise overseeing office operations and providing support to C-level executives.
• Shown aptitude at setting priorities for projects and activities.
• Effective communication abilities while interacting with stakeholders both inside and externally.
• Excellent organizational and time-management.
• Integrity and confidentiality.
• In depth knowledge of office management.

All applications are considered as strictly confidential.

The company will only contact candidates with applications that meet the required qualifications.

Documents to be submitted:

• a CV,
• 3 Recommendation Letters and official copy of degree certifications,
• submit your Application by email to This email address is being protected from spambots. You need JavaScript enabled to view it. with Subject "Application for the Executive Secretary"