Executive Secretary

COPE-Nano is an ambitious project that will leverage on the internationally acknowledged track record and innovation activities of the Nanotechnology Lab LTFN/AUTh to establish a new, autonomous, and self-sustained Centre of Excellence (CoE) for Organic, Printed Electronics & Nanotechnologies (COPE-Nano).

We are looking for a proactive and detail-oriented individual capable of handling multiple tasks with professionalism and efficiency to support the Director.


  • Schedule meetings, appointments, take care of executive calendars, and organize travel plans for the Director dynamic schedule.
  • Arrange workplace functions, and other events.
  • Keep the Director time well-allocated to strategic goals by serving as a point of contact.
  • Handle sensitive information with the utmost confidentiality and discreet.
  • Draft and revise Director messages, presentations, and documents.
  • Manage daily office operations and make sure the workspace is tidy and productive.
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.


  • Educational Background: A secretary degree or similar studies are required. Additional qualifications will be positively considered.
  • Competent with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and “back-office” software (e.g. ERP).
  • Communication Skills: Strong proficiency in both spoken and written English. The perfect applicant will be proactive, thorough and able to manage several responsibilities with professionalism and effectiveness.
  • Attention to Detail: Exhibited skills in precision and meticulousness.
  • Professional Experience: At least 5 years of experience managing an office with prior expertise overseeing office operations and providing support to C-level executives.
  • Shown aptitude at setting priorities for projects and activities.
  • Effective communication abilities while interacting with stakeholders both inside and externally.
  • Excellent organizational and time-management.
  • Integrity and confidentiality.
  • In depth knowledge of office management.

All applications are considered as strictly confidential.

The company will only contact candidates with applications that meet the required qualifications.

Documents to be submitted:

  • a CV,
  • 3 Recommendation Letters and official copy of degree certifications,
  • submit your Application by email to This email address is being protected from spambots. You need JavaScript enabled to view it. with Subject "Application for the Executive Secretary"



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This project has received funding from the European Union’s HORIZON EUROPE research and innovation programme under Grant Agreement No 101059828.




Project Information


Call: HORIZON-WIDERA-2022-ACCESS-01-two-stage
Type of action: HORIZON Coordination and Support Actions
Acronym: COPE-Nano
Title: Centre Of Excellence For Organic, Printed Electronics & Nanotechnologies
Duration: 72 months (1 May 2023 – 30 April 2029)