COPE-Nano is an ambitious project that will leverage on the internationally acknowledged track record and innovation activities of the Nanotechnology Lab LTFN/AUTh to establish a new, autonomous, and self-sustained Centre of Excellence (CoE) for Organic, Printed Electronics & Nanotechnologies (COPE-Nano).
We are looking for a proactive and detail-oriented individual capable of handling multiple tasks with professionalism and efficiency to support the Coordinator/Director of COPE-Nano.
Responsibilities
- Schedule meetings, appointments, take care of executive calendars, provide administrative and organizational support, arranging travel plans for the Director dynamic schedule
- Arrange workplace functions, and other events
- Keep the Director time well-allocated to strategic goals by serving as a point of contact
- Handle sensitive information with the utmost confidentiality and discreet
- Draft and revise Director messages, presentations, and documents
- Manage daily office operations and make sure the workspace is tidy and productive
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences
- Attend meetings and keep minutes, organizing files and supervise lower-level administrative staff
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing/incoming correspondence (e-mail, letters, packages, etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible.
Qualifications
- Educational Background: Higher Education degree is required. Master’s Degree will be positively considered.
- Competent with Microsoft Office (Word, Excel, PowerPoint, and Outlook), “back-office” software (e.g. ERP), and presentation tools is essential.
- Communication Skills: Strong proficiency in both spoken and written English. The perfect applicant will be proactive, thorough and able to manage several responsibilities with professionalism and effectiveness.
- Attention to Detail: Exhibited skills in precision and meticulousness.
- Professional Experience: At least 5 years of experience managing an office with prior expertise overseeing office operations and providing support to C-level executives.
- Shown aptitude at setting priorities for projects and activities.
- Effective communication abilities while interacting with stakeholders both inside and externally.
- Excellent organizational and time-management, and multitasking abilities.
- Integrity and confidentiality.
- In depth knowledge of office management.
All applications are considered as strictly confidential.
The search committee will only contact candidates with applications that meet the required documents and qualifications.
Documents to be submitted:
- A detailed CV
- 3 Recommendation Letters from previous works
- Official copy of degree certifications
